www.yachtcaptain.co.nz

Super Yacht Management

My Management experience started as an owner operator in the commercial marine sector in 1988 and has progressed for the last 10 years in yachting. I have worked on both Private and Charter Yachts throughout this career constantly looking for ways to expand my knowledge base.

By using experience based management techniques I can operate a highly safety-conscious structure onboard while ensuring the owner and guests have an exhilarating and rewarding experience, and that the owner has a vessel of which he is proud.

For a new yacht or refit project I consult with the owner immediately on their needs and expectations and keep these as the primary objectives. My practical engineering knowledge often ensures sensible solutions are found within budget and on time.

By using the KISS theory (Keep it simple stupid) and my 20 years of experience I have built my own yacht management system.

The on-board management system covers areas usually overseen by a shore based Yacht Management Company. My advice to all owner of yachts less than 500 ton is to employ an experienced Captain with a good system and keep it simple. For over 500 ton there are many excellent management companies I can recommend.

Some samples documents of my on-board management system are below. A good place to start is Captains Standing Orders to get a feel for my style. These standing orders are a work in-progress and with each new owner their personal requirements are addressed in this document. This information forms the base structure on how the vessel is operated.

Sample of Captains Standing Orders [download PDF]

Crew Management

One of the largest costs with owning a yacht is manning. It can also be your greatest joy. A good crew has to be attracted with a good package and kept by offering realistic incentives to stay loyal. A good crew makes your time aboard a pleasure. I have built up good loyalty with good crew and this creates longevity which keeps crew-hiring costs down.

Sample of Crew Contract [download PDF]

Charter Operations and Management

Return service and word of mouth recommendations are the key to becoming a successful charter yacht. As an experienced Charter Captain I focus the whole crew on this; we aim to make each trip "the best they have every had". This attitude gets results. I work one-to-one with the clients and agents, following through every time in a professional manner before , during, and after the charter to ensure the vessel earns a good reputation.

Sample of Charter Invoice [image]

Ships Security

Yacht security under the ISPS code has to be addressed with a Ships Security Plan for all vessels over 500ton, and under 500ton there should be a basic plan in place with security procedures flowcharts. Practically installing these procedures in crew training makes them become second nature. Each plan must be installed on an individual basis. A Harbor security log is a practical means of maintaining in port security

Sample of Harbor Security Log [image]

Yacht Safety Management

Shipboard safety management is about being prepared in all areas. Safety at sea is a Captain's prime concern and constant vigilance is needed to keep things running smoothly. Through experience both with computer based systems and paper systems I find the key to success is to install a safety-based culture on-board. Being organized and methodical and having engineering experience are a must to keep up to speed. Safety documents are numerous and a checklist system ensures human error is kept to a minimum. In 20 years I have never had an incident because I stay prepared.

Sample of Bridge Departure checklist [download PDF]

Sample of Drill and Equipment schedule [image]

Refit / Project Management

Organization from the start is the key to being successful. Work out what you want to achieve and the time period available and funds allocated. There will always be a yard or engineering company involved who must be kept focused on your project to finish on time in budget. The biggest single variation on overall budgets is badly orchestrated yard periods. I plan carefully and keep a diligent eye on overall budgets.

Sample of budget totals [image]

Yacht Accounting

With each new employer I start a Financial management manual which has the agreed upon accountancy procedures. All records should be clearly laid out and easily understood if they need to be checked by a qualified accountant. Using an Excel based system or one of the many small business programs works well as long as information can be easily updated and transferred. My system is hand built in Excel and covers all areas of onboard overall budgeting to Crew Wages.

Sample of Wages workbook [image]

Logistics

Planning a yacht's use to suit your needs and take advantage of the weather and charter obligations should be thought out as far ahead as possible. If the yacht is for private use then working out a yearly plan around yard periods and intended use keeps the running costs within budget. Making the most of your time on-board and enjoying the yacht is what it is all about.

Sample of Yacht Schedule [image]